At one time nearly every inmate in the country could receive mail, cards, books, and other encouraging material sent by our ministry via U.S. Mail. Unfortunately, this is changing. More and more facilities are changing the way they serve inmates and the requirements for messages and material sent to them. To continue to serve inmates with the life-saving and life-changing gospel, our ministry is adapting to the new situation.
What’s driving the changes?
There are many factors, but two are prominent. One is the influx of contraband into jails and prison via mail. Drugs and other items are sent in very sophisticated ways, including as liquid drops applied to letters, which the inmate can consume to get high. Departments of Correction, along with prison and jail staff, are seeking to interrupt this process by entering into contracts with companies that photocopy each piece of mail and deliver the copy to the inmate. Alternatively, some inmates have access to either a tablet or a kiosk in the facility where they can receive, display, and read a file with the scanned letter.
A second factor is facility staffing. Hiring correctional officers and staff to work in correctional facilities has been difficult, especially during the pandemic. Sorting, inspecting, and delivering the mail for inmates is time consuming and labor intensive. The companies that scan the mail also sort it and organize it for inmate delivery, which greatly reduces the workload. The third party mail service allows facility staff to focus on other tasks and hire fewer people.
What are the impacts of the changes?
The impacts affect various aspects of our ministry:
- Delivery of Bibles and Bible studies. Many locations now require physical books to be sent directly from the publisher or online retailer. Bibles and Bible study booklets we send are rejected by some facilities. Others that still accept them indicate their acceptance may be temporary. Others indicate that original material, like our Bible studies, will have to be reformatted in electronic format to be sent to inmates chapter by chapter.
- Delivery of pen pal letters, corrected tests, and other items. Some pen pal letters have been returned because they come from an organization (WELS Special Ministry) rather than a friend or family member. We are finding corrected tests don’t fit the third-party mail vendor requirements for a maximum size of 8.5×11 inches. Page limits reduce the number of encouragement items (cards or bookmarks) we can send with corrected tests.
Unfortunately, there is little consistency on guidelines and requirements from one vendor to the next and even from one DOC or facility to the next using the same vendor. This creates a great deal of confusion and extra work for both staff and volunteers in our mailing center.
Hope for the future
The WELS Prison Ministry staff and Prison Ministry Committee members are working hard to find both short- and long-term solutions to these challenges. Several approaches appear worth pursuing. It is obvious that eventually a significant portion of the correctional facilities in the U.S. will have some form of electronic service for their inmates to deliver messages and material. A portion, especially county jails and other smaller facilities, will also likely retain the direct use of U.S. Mail for their inmates. As a result, in the relatively near future we may need both volunteers who support our historic ministry-by-mail approach as well as volunteers that enable us to supply our Bible studies and pen pal letters to inmates electronically. Our ultimate hope is that the electronic delivery options provide the opportunity to reach many more inmates, especially if the electronic delivery costs are lower than the costs for printing, envelopes, postage, and the other ministry-by-mail costs. We will keep everyone posted on our progress both in this newsletter and on our website—wels.net/pm.
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